Info

The Invercargill Gymnastic Club maintains an information folder which contains all relevant information to do with the club. It is hoped that through this Information Folder, the IGC Executive can keep in touch with all Members of the IGC and provide accessible and understandable documentation which covers all areas of the IGC. This may include foundation information, day-to-day running information, class information, enrolment information, codes of conduct, role descriptions, and all IGC policies, procedures, processes and plans. By making this information readily available to everyone, those who wish to learn more are able to gain a deeper understanding of how the IGC works, while those who need clarification on a specific topic are able to quickly and easily find the up-to-date answers. NOTE: This folder is a work in progress, and as such is still incomplete. This table of contents is only a draft, and currently only has the completed and printed documents listed here. The rest is still to come. UPDATED: 17/08/18 1) Background Information

a) Amendment Procedure b) Introduction c) Contents Page/s d) Certificate of Incorporation e) The IGC Constitution f) Mission, Vision, Values and Objectives g) The Hierarchical Systems

i) Hierarchical Systems Chart ii) List of Assigned Roles iii) IGC Coaches – Role Overviews iv) IGC Executive – Role Overviews

h) Progression Flow Charts

i) Competitive Classes ii) Gym for All Classes

2) Class Specific Information

c) Class Fees d) Class Timetable

3) Gymnasts and Parents

a) Enrolment Information

iii) GymSports NZ Enrolment form iv) IGC Enrolment Form v) Intention to Return Form vi) Exit Survey

b) Welcome Guides

i) Competitive Classes ii) Gym for All Classes

c) Codes of Conduct

i) Code of Conduct – Members/Athletes ii) Code of Conduct – Parents/Spectators

d) Member Role Descriptions

i) Administration Officer Role Description

a. Independent Contractor Agreement – Administrative Roles

ii) Groundskeeper Role Description iii) Gymnasium Cleaner Role Description iv) Physiotherapist Cooperation – Memorandum of Understanding

4) Coaches and Deliverers

a) Welcome Information

ii) Independent Contractor Agreement iii) Guide to Schedule One iv) Code of Conduct – Coaches v) Code of Ethics (from Sport NZ) vi) Memorandum of Understanding – Education Investment ix) Purchase Request Procedure

a. Purchase Request Form

b) Coach Role Descriptions

i) Head Coach Role Description ii) Lead Coach Role Description iii) Support Coach Role Description iv) Youth Coach Role Description

5) Executive Committee

a) Welcome Guide b) Executive Committee Role Descriptions

i) President ii) Vice-President iii) Secretary iv) Treasurer v) Coaching Director vi) Competition Secretary vii) Immediate Past President viii) Canteen Coordinator ix) Grants and Funding Coordinator x) Hazards and Faults Coordinator xi) Technology Coordinator xii) Uniform Coordinator(s) xiii) Volunteer Coordinator(s)

d) Competitions and other Events

ii) IGC Competitive Gymnastics Competitions

b. Set-up and Take-down Guide c. Emcee Guide

6) Plans, Policies and Procedures

a) Plans

i) IGC/GymSports NZ Club Development Plan

b) Policies – Health & Wellbeing

i) Anti-Doping ii) Blood & Body Fluid Policy iii) Complaints iv) Emergencies Policy v) Head & Neck Injuries vi) Massage & Stretching of Athletes vii) No Smoking Policy viii) Risk Management Policy ix) Gymnast Training – Assessment Procedure

c) Policies – Financial

i) Education & Recruitment Policy ii) Fee Reimbursement Policy iii) Payment of Accounts Policy

d) Procedures

i) Notification Procedure